Job Title: Parts Clerk
Division: Equipment & Facilities
Supervisor: Parts Purchasing Agent
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Job Summary: Under the supervision of the Parts Purchasing Agent the Parts Clerk is accountable for the efficient management, organization, and oversight of parts inventory, including ordering, stock level maintenance, and ensuring timely availability for equipment maintenance and repair tasks. This role demands a deep understanding of inventory control, procurement practices, and vendor management, while also working closely with internal teams to facilitate smooth operations. The Parts Clerk will contribute to minimizing operational disruptions by maintaining optimal stock levels and ensuring seamless inventory flow.
Duties and Responsibilities:
- Customer Service & Internal Support:
- Assist mechanics and drivers at the parts counter, ensuring they have the necessary supplies.
- Respond promptly to internal requests regarding parts availability and timelines.
- Collaborate with team members to support ongoing repairs and maintenance tasks.
- Inventory Management:
- Maintain optimal levels of stock, ensuring items are available when needed, including ordering and tracking.
- Cross-reference and update inventory across warehouse locations, make corrections as needed, and report findings.
- Conduct periodic physical stock checks and comprehensive inventory audits to identify discrepancies, rectify errors, and adjust stock levels as necessary.
- Maintain precise and up-to-date inventory records for all parts, supplies, and equipment, ensuring that all data entries are accurate and reflect real-time stock levels.
- Purchasing & Procurement:
- Research, compare, and obtain best pricing and service for parts, tools, and other materials.
- Purchase inventory, repair parts for equipment, vehicles, and plant maintenance.
- Purchase and replace broken tools, maintaining accurate tracking of inventory and transactions as governed by the appropriate collective bargaining agreement.
- Record receipt details in the ERP system to accurately reflect the physical products received.
- Freight Handling & Delivery:
- Receive, unload, inspect, and verify condition of delivered parts and equipment, to include operating a forklift.
- Ensure accurate tracking of received freight, including core returns, credits, and packing slips.
- Fill in for Parts Runner as needed.
- Parts Room Maintenance:
- Keep the parts room clean and organized by conducting regular cleaning and organizational projects.
- Ensure a safe and healthful work environment at all times.
- Administrative & Reporting:
- Assist with inventory counting and reports.
- Produce reports as required by the Parts Purchasing Agent.
- Engrave tools and equipment with company initials for identification.
- Safety & Compliance:
- Valid driver’s license with a clean and insurable driving record.
- Ensure adherence to safety procedures, including wearing appropriate personal protective equipment and maintaining safety standards.
Qualifications:
- Education:
- High school diploma or equivalent required.
- Experience:
- Previous experience in inventory management or purchasing is preferred.
- Forklift operation experience a plus.
- Strong computer and office technology proficiency, including Microsoft Office products.
- Skills:
- Strong attention to safety and the ability to work in a team environment.
- Ability to follow instructions and communicate effectively with customers and team members.
- Skilled in procurement, inventory management and negotiating with vendors.
- Strong organizational and multitasking skills with attention to detail.
Working Conditions:
- Occasional travel between various company locations and vendor sites.
- Exposure to outdoor working conditions, including inclement weather, as required.
Physical Requirements:
- Regularly lift and carry items weighing up to 60 pounds; occasionally lift and move heavier items with assistance or specialized equipment.
- Frequently perform physical tasks such as lifting items above head height, climbing in and out of pickup truck beds, and maneuvering in tight spaces.
- Perform repetitive motions, including reaching, grabbing, and holding objects for extended periods.
- Work on uneven or rough terrain, requiring balance and coordination.
- Frequently stoop, crouch, kneel, and crawl to access or secure items.
- Maintain the physical stamina to perform continuous loading, unloading, and driving throughout the day.
- Use proper ergonomic techniques and lifting practices to prevent injury during physical tasks.
Disclaimer: This job description is not intended to contain a comprehensive listing of duties and responsibilities required of the employee. It reflects management’s assignment of key functions; it does not prescribe or limit the tasks that may be assigned. Job descriptions are subject to change at any time. Geneva Rock is a drug free environment.
