Project Coordinator

Job Title: Project Coordinator

Division: Construction

Supervisor: Construction Area Manager

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Job Summary: The Purchasing Clerk supports the Construction Division by reviewing outside vendor invoices and creating accurate purchase orders within the company’s system. These purchase orders are then routed to project managers for approval and processing. This role is essential in ensuring materials are available while helping manage costs. The ideal candidate has strong attention to detail, enjoys problem solving, and can apply lessons learned from one task to another. They look for opportunities to streamline processes while maintaining a positive, professional, and collaborative attitude.

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Duties and Responsibilities:

• Review outside vendor invoices and create accurate purchase orders in the company’s system.
• Submit purchase orders to authorized personnel and project managers.
• Purchase materials such as aggregates, concrete, asphalt, and other supplies for construction projects.
• Receive and reconcile materials against purchase orders.
• Identify and recommend improvements to workflows and processes.
• Coordinate with suppliers to resolve invoice discrepancies.
• Maintain compliance with company policies and procedures.
• Support company values and promote a safe, productive work environment.

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Education and/or Experience:

• High school diploma or GED required.
• Prior experience in purchasing, accounting support, or construction administration preferred.

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Individual Development (Knowledge, Skills, and Abilities):

• Proficiency in Excel (intermediate or higher); familiar with Microsoft Office Suite, procurement software, and ERP systems.
• Strong organizational skills and attention to detail.
• Ability to solve problems and adapt lessons from one task to another.
• Self-starter who takes initiative and looks for efficiencies.
• Positive, professional demeanor with the ability to work well in a team environment.
• Excellent verbal communication skills.

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Training and Development:

• New Employee Orientation
• Problem Solving and Process Improvement
• Customer Service
• Negotiation Skills
• Accounting Software Training

This description is not intended to be an exhaustive list of all responsibilities, skills, efforts, or work conditions associated with this job. It is intended to be an accurate reflection of the principle job elements essential for making employment decisions. Duties associated with this job and the corresponding job specification may be changed at any time to accommodate Company business needs.

*Current employees are required to speak with their immediate managers before applying for any open positions.*

Referral Program: Current employees who refer qualified candidates prior to candidate interviews, will be eligible to receive referral bonuses should their candidate be hired. A $250 bonus will be awarded at the end of each 90-day period up to one year for referred new hires in good standing (for a possible total of $1,000).

Geneva Rock Products, Inc. is an "Equal Employment Opportunity/Affirmative Action/PWDNET" Employer